Once your transport company is set up on the Checkedsafe Workforce Management (CWM) suite, your transport managers will be given administration rights and will be able to access the CWM online portal 24/7, which enables then to add, change or delete staff and HGV, PSV, LGV and private hire vehicles. You will be able to instantly see the Driver Daily Walkround Checks, First User Checks and Vehicle Pre-Use Checks as well as Vehicle In-service Check, Vehicle In-service defect and the Accident report.
All data will be held for a minimum period that is in line with the current legal framework (currently 15 months but in reality we will hold the data for as long as required).
CWM Features
From any internet compatible device… and manage your fleet with ease
Identify which vehicles have been checked
Determine Nil defects or defects
Who checked the vehicle
Where the vehicle was checked
How long the entire check took
Details of passed / failed items
Images of failed items
View all of your fleet
Edit details about a particular vehicle
Create or delete a vehicle
Generate a PDF / Excel report
Fully secure application
CWM Benefits
Quickly determine which vehicles have passed or failed
Easily identify defective vehicles only
Search over any date
Click through to see detailed view
Print detailed check report
Location of check
Detailed reasons for pass / failure of the check
Download a PDF or Excel report for your fleet
Generate report for a single vehicle or for the entire fleet
Reporting only available to operators and senior managers
Identify risk patterns
Identify driver issues
Identify vehicle defect patterns
Date, time and location of check
Training requirements for users
The Checkedsafe Workforce Management (CWM) information system provides comprehensive reporting from All the Checkedsafe App’s and all other data captured for its applications.
Data captured is in line with DVSA guidelines.
Is contemporaneous
non manipulable
in PDF format
Fleet report by specific date/s
Fleet report by individual vehicle
Fleet report by individual defect
Fleet report by individual driver – all reports can be provided for wither a single date or a specified date range.
All Your Documents In One Place
Ever struggled to find a Mot Certificate, Service Record or Compliance documentation for a vehicle or even a Driving License, CPC or training record for one of your drivers? CheckedSafe clients don’t! Using CheckedSafe gives you access to your own “Document Digital Vault” here you can store all your data specific to a vehicle or asset and driver. Unlike paperwork which can be cumbersome, lost or even stolen, CheckedSafe Document Vault gives you access to any document on demand whether in or outside the office 24/7 using any Web Browser.
Key Benefits
CheckedSafe Document Vault enables your vehicle service, inspection and compliance records are safely and securely stored online.
All drivers and user licenses, certificates and training records in one place.
Access records instantly, no more lost paperwork.
Full audit trial of all activities and transactions.
Streamline operational processes.
Instant access online and on-demand 24/7 from any location.
Set important reminders and notifications for documents stored in the Vault so you never forget another document update date
PMI Checks
It is a requirement under your operating licence that regular preventative/ periodic maintenance inspections (PMI’s) or Safety Inspection (SI) are performed, you would not have been granted your Operators Licence without identifying how you would undertake these important inspections. A PMI is the time when the vehicle gets a full check and any defects are fixed to ensure the roadworthiness of the vehicle, this can be done internally or externally (with an agreement with an external provider) with CheckedSafe our PMI Check on the app can make that a paperless process keeping all you maintenance document with the daily defects in the cloud ready for access at any time.
Key Benefits
Quick and effective PMI Templates for HGV,PSV, (PCV) LGV
Customised PMI Templates ensure your process is followed and avoids human error.
Can be used by internal or external Inspectors
End to end Audit trail, available for inspection.
All reported data available in real time.
All data stored on our secure server.
PMI Checks can be scheduled and reminders set.
Minimises risk of checks being missed, or faults not being identified.
Ability to VOR a vehicle
Visit the CheckedSafe website for more information on CheckedSafe Workforce Managment